HubSpot Process Documentation

Metadata

• Generated by: HubSpot Documentation Engine
• Total process candidates: 1
• Workflow assessment scope: name_contains via DOCS_WORKFLOW_PREFIXES: ELEVATE, Quality (86/500)
• List assessment scope: name_contains via DOCS_LIST_PREFIXES: ELEVATE (45/2191)
• Status: draft

Data quality_Notifications on contacts

METADATA title: Data quality_Notifications on contacts type: process domain: Data Quality objects: [Contact] status: draft

User Story (optional)

Logic not derivable from system.

Why

• Why this process exists: Logic not derivable from system.
• What business problem it solves: Logic not derivable from system.
• What breaks if removed: HubSpot would stop executing the system behavior listed below; business impact is not derivable from system alone.

How It Works

Trigger

• Exact trigger from workflow: HubSpot enrollment criteria type: LIST_BASED
• Criteria type: LIST_BASED
• Filter-like criteria returned: 36
• Property references: Primary Associated Company ID (associatedcompanyid), Create date (createdate), Email (email), 4f_Contact update (f4_adjustment_request), Email hard bounce reason (hs_email_hard_bounce_reason_enum), Email Address Quarantined (hs_email_quarantined), Marketing contact until next update (hs_marketable_until_renewal), Updated by user ID (hs_updated_by_user_id), 4f_Contact quality label (n4f_contact_quality_label)
• List references: 18995
• Filter types: IN_LIST: 2, PROPERTY: 17
• Operators: ALL_PROPERTY: 4, ENUMERATION: 5, IN_LIST: 2, IS_AFTER: 2, IS_ANY_OF: 1, IS_BEFORE: 1, IS_BETWEEN: 5, IS_EXACTLY: 1, IS_KNOWN: 2, IS_NONE_OF: 3, IS_UNKNOWN: 2, TIME_POINT: 3, TIME_RANGED: 5
• Trigger logic:
  • Enrollment criteria type: LIST_BASED
  • Enrollment branch 1:
    • OR group
      • AND group
        • Email is between object with keys: indexReference, offset, timeType, timezoneSource, zoneId
        • Updated by user ID is none of Laura Jessen
        • Create date is before
      • AND group
        • 4f_Contact update is between object with keys: indexReference, offset, timeType, timezoneSource, zoneId
        • Updated by user ID is none of Laura Jessen
      • AND group
        • 4f_Contact quality label is between object with keys: indexReference, offset, timeType, timezoneSource, zoneId
        • Updated by user ID is none of Laura Jessen
      • AND group
        • Marketing contact until next update is between object with keys: indexReference, offset, timeType, timezoneSource, zoneId
      • AND group
        • 4f_Contact update is known
      • AND group
        • Email is after
      • AND group
        • Email is after
      • AND group
        • 4f_Contact quality label is any of Email bounced
      • AND group
        • List 18995 is in list 18995
      • AND group
        • Email is unknown
      • AND group
        • Primary Associated Company ID is unknown
      • AND group
        • Primary Associated Company ID is between object with keys: indexReference, offset, timeType, timezoneSource, zoneId
  • Enrollment branch 2:
    • AND group
      • Email is between object with keys: indexReference, offset, timeType, timezoneSource, zoneId
      • Updated by user ID is none of Laura Jessen
      • Create date is before
  • Enrollment branch 3:
    • AND group
      • 4f_Contact update is between object with keys: indexReference, offset, timeType, timezoneSource, zoneId
      • Updated by user ID is none of Laura Jessen
  • Enrollment branch 4:
    • AND group
      • 4f_Contact quality label is between object with keys: indexReference, offset, timeType, timezoneSource, zoneId
      • Updated by user ID is none of Laura Jessen
  • Enrollment branch 5:
    • AND group
      • Marketing contact until next update is between object with keys: indexReference, offset, timeType, timezoneSource, zoneId
  • Enrollment branch 6:
    • AND group
      • 4f_Contact update is known
  • Enrollment branch 7:
    • AND group
      • Email is after
  • Enrollment branch 8:
    • AND group
      • Email is after
  • Enrollment branch 9:
    • AND group
      • 4f_Contact quality label is any of Email bounced
  • Enrollment branch 10:
  • 20 additional condition line(s) omitted from this section.
• Trigger property meaning:
  • Primary Associated Company ID (associatedcompanyid): HubSpot defined ID of a contact’s primary associated company in HubSpot.
  • Create date (createdate): Date the deal was created. This property is set automatically by HubSpot.
  • Email (email): A contact’s email address
  • Email hard bounce reason (hs_email_hard_bounce_reason_enum): The issue that caused a contact to hard bounce from your emails. If this is an error or a temporary issue, you can unbounce this contact from the contact record.
  • Email Address Quarantined (hs_email_quarantined): Indicates that the current email address has been quarantined for anti-abuse reasons and any marketing email sends to it will be blocked. This is automatically set by HubSpot.
  • Marketing contact until next update (hs_marketable_until_renewal): Specifies if this contact will be set as non-marketing on renewal
  • Updated by user ID (hs_updated_by_user_id): The user who last updated this record. This value is set automatically by HubSpot.

Steps

Step 1 - Action 9

• What happens: Branches based on HubSpot list membership; 2 branches; 1 list dependencies
• What triggers it: Workflow start action returned by HubSpot
• System condition: 2 branch condition(s) returned by HubSpot.
• What data is used: properties: none detected; lists: 18995

DATA MEANING:

• No property descriptions returned for the properties in this step.

ACTION EVIDENCE:

• Action category: list_branch
• Detected intent: Branches based on HubSpot list membership
• Returned action type: LIST_BRANCH

ACTION-LEVEL CONDITIONS:

• No extra action-level filter logic detected.

BRANCH LOGIC:

• Branch: is memeber of bounced email was updated
  • Condition summary: is memeber of bounced email was updated
  • Default branch: no
  • Next action IDs: 10
  • Referenced properties: none detected
  • Referenced lists: 18995
  • Filter-like criteria returned: 1
  • Returned branch logic:
    • OR group
      • AND group
        • List 18995 is in list 18995
• Branch: default branch
  • Condition summary: default branch
  • Default branch: yes
  • Next action IDs: 2
  • Referenced properties: none detected
  • Referenced lists: none detected
  • Filter-like criteria returned: 0
  • Returned branch logic:
    • AND group
      • Branch name: default branch
      • Next action: 2

LIST LOGIC:

• List 18995 (18995)
  • Business meaning: Logic not derivable from system.
  • Filters: Logic not derivable from system.
  • Referenced properties: none detected
  • Filter logic: Logic not derivable from system because no list filter branch was returned.

PROPERTY MAPPINGS:

• No property mappings detected in this step.

CUSTOM CODE LOGIC:

• No custom code detected in this step.

Step 2 - Action 10

• What happens: Sends an internal notification
• What triggers it: After action 9
• System condition: Previous workflow connection or enrollment trigger returned by HubSpot.
• What data is used: properties: none detected; lists: none detected

DATA MEANING:

• No property descriptions returned for the properties in this step.

ACTION EVIDENCE:

• Action category: internal_notification
• Connection: object with keys: edgeType, nextActionId
• Detected intent: Sends an internal notification
• Returned action type: SINGLE_CONNECTION
• Returned field keys: body, subject, user_ids
• subject: is on Bounced email was updated
• user_ids: Laura Jessen

ACTION-LEVEL CONDITIONS:

• No extra action-level filter logic detected.

BRANCH LOGIC:

• No branch paths detected in this step.

LIST LOGIC:

• No list logic detected in this step.

PROPERTY MAPPINGS:

• No property mappings detected in this step.

CUSTOM CODE LOGIC:

• No custom code detected in this step.

Step 3 - Action 2

• What happens: Branches based on HubSpot list membership; 5 branches
• What triggers it: After action 10
• System condition: 5 branch condition(s) returned by HubSpot.
• What data is used: properties: Primary Associated Company ID (associatedcompanyid), Company (company), Create date (createdate), Email (email), 4f_Contact update (f4_adjustment_request), 4f_Contact quality label (n4f_contact_quality_label); lists: none detected

DATA MEANING:

• Primary Associated Company ID (associatedcompanyid): HubSpot defined ID of a contact’s primary associated company in HubSpot.
• Company (company): Name of Associated Primary Company.
• Create date (createdate): Date the deal was created. This property is set automatically by HubSpot.
• Email (email): A contact’s email address

ACTION EVIDENCE:

• Action category: list_branch
• Detected intent: Branches based on HubSpot list membership
• Returned action type: LIST_BRANCH

ACTION-LEVEL CONDITIONS:

• No extra action-level filter logic detected.

BRANCH LOGIC:

• Branch: email updated
  • Condition summary: email updated
  • Default branch: no
  • Next action IDs: 3
  • Referenced properties: Create date (createdate), Email (email)
  • Referenced lists: none detected
  • Filter-like criteria returned: 4
  • Returned branch logic:
    • OR group
      • AND group
        • Email is between object with keys: indexReference, offset, timeType, timezoneSource, zoneId
        • Create date is before
• Branch: Person label
  • Condition summary: Person label
  • Default branch: no
  • Next action IDs: 4
  • Referenced properties: 4f_Contact update (f4_adjustment_request)
  • Referenced lists: none detected
  • Filter-like criteria returned: 2
  • Returned branch logic:
    • OR group
      • AND group
        • 4f_Contact update is any of Retired, Created by mistake, Email bounced, Fake contact
• Branch: duplicate
  • Condition summary: duplicate
  • Default branch: no
  • Next action IDs: 7
  • Referenced properties: 4f_Contact update (f4_adjustment_request)
  • Referenced lists: none detected
  • Filter-like criteria returned: 2
  • Returned branch logic:
    • OR group
      • AND group
        • 4f_Contact update is any of Duplicate
• Branch: Quality label
  • Condition summary: Quality label
  • Default branch: no
  • Next action IDs: 11
  • Referenced properties: 4f_Contact quality label (n4f_contact_quality_label)
  • Referenced lists: none detected
  • Filter-like criteria returned: 2
  • Returned branch logic:
    • OR group
      • AND group
        • 4f_Contact quality label is known
• Branch: Company removed
  • Condition summary: Company removed
  • Default branch: no
  • Next action IDs: 12
  • Referenced properties: Primary Associated Company ID (associatedcompanyid), Company (company), Create date (createdate)
  • Referenced lists: none detected
  • Filter-like criteria returned: 8
  • Returned branch logic:
    • OR group
      • AND group
        • Primary Associated Company ID is unknown
        • Create date is before
      • AND group
        • Company is between object with keys: indexReference, offset, timeType, timezoneSource, zoneId
        • Create date is before

LIST LOGIC:

• No list logic detected in this step.

PROPERTY MAPPINGS:

• No property mappings detected in this step.

CUSTOM CODE LOGIC:

• No custom code detected in this step.

Step 4 - Action 11

• What happens: Sends an internal notification
• What triggers it: After action 2
• System condition: Previous workflow connection or enrollment trigger returned by HubSpot.
• What data is used: properties: none detected; lists: none detected

DATA MEANING:

• No property descriptions returned for the properties in this step.

ACTION EVIDENCE:

• Action category: internal_notification
• Detected intent: Sends an internal notification
• Returned action type: SINGLE_CONNECTION
• Returned field keys: body, subject, user_ids
• subject: Contact updated: quality label
• user_ids: Laura Jessen

ACTION-LEVEL CONDITIONS:

• No extra action-level filter logic detected.

BRANCH LOGIC:

• No branch paths detected in this step.

LIST LOGIC:

• No list logic detected in this step.

PROPERTY MAPPINGS:

• No property mappings detected in this step.

CUSTOM CODE LOGIC:

• No custom code detected in this step.

Step 5 - Action 12

• What happens: Sends an internal notification
• What triggers it: After action 2
• System condition: Previous workflow connection or enrollment trigger returned by HubSpot.
• What data is used: properties: none detected; lists: none detected

DATA MEANING:

• No property descriptions returned for the properties in this step.

ACTION EVIDENCE:

• Action category: internal_notification
• Detected intent: Sends an internal notification
• Returned action type: SINGLE_CONNECTION
• Returned field keys: body, subject, user_ids
• subject: Company removed
• user_ids: Laura Jessen

ACTION-LEVEL CONDITIONS:

• No extra action-level filter logic detected.

BRANCH LOGIC:

• No branch paths detected in this step.

LIST LOGIC:

• No list logic detected in this step.

PROPERTY MAPPINGS:

• No property mappings detected in this step.

CUSTOM CODE LOGIC:

• No custom code detected in this step.

Step 6 - Action 3

• What happens: Sends an internal notification
• What triggers it: After action 2
• System condition: Previous workflow connection or enrollment trigger returned by HubSpot.
• What data is used: properties: none detected; lists: none detected

DATA MEANING:

• No property descriptions returned for the properties in this step.

ACTION EVIDENCE:

• Action category: internal_notification
• Connection: object with keys: edgeType, nextActionId
• Detected intent: Sends an internal notification
• Returned action type: SINGLE_CONNECTION
• Returned field keys: body, subject, user_ids
• subject: Contact updated: email
• user_ids: Laura Jessen

ACTION-LEVEL CONDITIONS:

• No extra action-level filter logic detected.

BRANCH LOGIC:

• No branch paths detected in this step.

LIST LOGIC:

• No list logic detected in this step.

PROPERTY MAPPINGS:

• No property mappings detected in this step.

CUSTOM CODE LOGIC:

• No custom code detected in this step.

Step 7 - Action 5

• What happens: Branches based on HubSpot list membership; 1 branches
• What triggers it: After action 3
• System condition: 1 branch condition(s) returned by HubSpot.
• What data is used: properties: Marketing contact until next update (hs_marketable_until_renewal); lists: none detected

DATA MEANING:

• Marketing contact until next update (hs_marketable_until_renewal): Specifies if this contact will be set as non-marketing on renewal

ACTION EVIDENCE:

• Action category: list_branch
• Detected intent: Branches based on HubSpot list membership
• Returned action type: LIST_BRANCH

ACTION-LEVEL CONDITIONS:

• No extra action-level filter logic detected.

BRANCH LOGIC:

• Branch: Marketing contact status changed
  • Condition summary: Marketing contact status changed
  • Default branch: no
  • Next action IDs: 6
  • Referenced properties: Marketing contact until next update (hs_marketable_until_renewal)
  • Referenced lists: none detected
  • Filter-like criteria returned: 2
  • Returned branch logic:
    • OR group
      • AND group
        • Marketing contact until next update is between object with keys: indexReference, offset, timeType, timezoneSource, zoneId

LIST LOGIC:

• No list logic detected in this step.

PROPERTY MAPPINGS:

• No property mappings detected in this step.

CUSTOM CODE LOGIC:

• No custom code detected in this step.

Step 8 - Action 6

• What happens: Sends an internal notification
• What triggers it: After action 5
• System condition: Previous workflow connection or enrollment trigger returned by HubSpot.
• What data is used: properties: none detected; lists: none detected

DATA MEANING:

• No property descriptions returned for the properties in this step.

ACTION EVIDENCE:

• Action category: internal_notification
• Detected intent: Sends an internal notification
• Returned action type: SINGLE_CONNECTION
• Returned field keys: body, subject, user_ids
• subject: Contact updated: Mkt contact status
• user_ids: Laura Jessen

ACTION-LEVEL CONDITIONS:

• No extra action-level filter logic detected.

BRANCH LOGIC:

• No branch paths detected in this step.

LIST LOGIC:

• No list logic detected in this step.

PROPERTY MAPPINGS:

• No property mappings detected in this step.

CUSTOM CODE LOGIC:

• No custom code detected in this step.

Step 9 - Action 4

• What happens: Sends an internal notification
• What triggers it: After action 2
• System condition: Previous workflow connection or enrollment trigger returned by HubSpot.
• What data is used: properties: none detected; lists: none detected

DATA MEANING:

• No property descriptions returned for the properties in this step.

ACTION EVIDENCE:

• Action category: internal_notification
• Connection: object with keys: edgeType, nextActionId
• Detected intent: Sends an internal notification
• Returned action type: SINGLE_CONNECTION
• Returned field keys: body, subject, user_ids
• subject: Contact updated: person label
• user_ids: Laura Jessen

ACTION-LEVEL CONDITIONS:

• No extra action-level filter logic detected.

BRANCH LOGIC:

• No branch paths detected in this step.

LIST LOGIC:

• No list logic detected in this step.

PROPERTY MAPPINGS:

• No property mappings detected in this step.

CUSTOM CODE LOGIC:

• No custom code detected in this step.

Step 10 - Action 7

• What happens: Sends an internal notification
• What triggers it: After action 2
• System condition: Previous workflow connection or enrollment trigger returned by HubSpot.
• What data is used: properties: none detected; lists: none detected

DATA MEANING:

• No property descriptions returned for the properties in this step.

ACTION EVIDENCE:

• Action category: internal_notification
• Connection: object with keys: edgeType, nextActionId
• Detected intent: Sends an internal notification
• Returned action type: SINGLE_CONNECTION
• Returned field keys: body, subject, user_ids
• subject: Contact updated: duplicate
• user_ids: Laura Jessen

ACTION-LEVEL CONDITIONS:

• No extra action-level filter logic detected.

BRANCH LOGIC:

• No branch paths detected in this step.

LIST LOGIC:

• No list logic detected in this step.

PROPERTY MAPPINGS:

• No property mappings detected in this step.

CUSTOM CODE LOGIC:

• No custom code detected in this step.

Step 11 - Action 8

• What happens: Sends an internal notification
• What triggers it: After action 7
• System condition: Previous workflow connection or enrollment trigger returned by HubSpot.
• What data is used: properties: none detected; lists: none detected

DATA MEANING:

• No property descriptions returned for the properties in this step.

ACTION EVIDENCE:

• Action category: internal_notification
• Detected intent: Sends an internal notification
• Returned action type: SINGLE_CONNECTION
• Returned field keys: body, subject, user_ids
• subject: Contact updated: Duplicate
• user_ids: Laura Jessen

ACTION-LEVEL CONDITIONS:

• No extra action-level filter logic detected.

BRANCH LOGIC:

• No branch paths detected in this step.

LIST LOGIC:

• No list logic detected in this step.

PROPERTY MAPPINGS:

• No property mappings detected in this step.

CUSTOM CODE LOGIC:

• No custom code detected in this step.

System Behavior

• Workflow actions: 11
• Branch actions: 3
• Custom code actions: 0
• Property operations: 0
• List dependencies: 1
• Action categories: internal_notification: 8, list_branch: 3
• Property operation types: Logic not derivable from system.
• Associations created: listed under Outcomes when custom code exposes association evidence.

Outcomes

• Objects created: Logic not derivable from system.
• Objects updated: None detected.
• Associations created: Logic not derivable from system.
• Marketing emails sent: 0
• Internal notifications: 8
• Sequence enrollments: 0
• Subscription updates: 0
• Webhooks: 0
• Custom code actions: 0

How It Is Implemented

Workflows

• Workflow: Data quality_Notifications on contacts
  • Workflow ID: 2674959597
  • Revision ID: 107
  • Enabled: yes
  • Current HubSpot description: Sends internal email notifications when specific contact properties related to source, status, or email issues are updated.
  • Purpose: Sends internal email notifications when specific contact properties related to source, status, or email issues are updated.
  • Key logic: internal_notification: 8, list_branch: 3
  • Branching logic: 8 branch detail(s) returned by HubSpot
  • email updated: email updated; next actions: 3; properties: createdate, email; lists: none detected
  • Person label: Person label; next actions: 4; properties: f4_adjustment_request; lists: none detected
  • duplicate: duplicate; next actions: 7; properties: f4_adjustment_request; lists: none detected
  • Quality label: Quality label; next actions: 11; properties: n4f_contact_quality_label; lists: none detected
  • Company removed: Company removed; next actions: 12; properties: associatedcompanyid, company, createdate; lists: none detected
  • Marketing contact status changed: Marketing contact status changed; next actions: 6; properties: hs_marketable_until_renewal; lists: none detected
  • is memeber of bounced email was updated: is memeber of bounced email was updated; next actions: 10; properties: none detected; lists: 18995
  • default branch: default branch; next actions: 2; properties: none detected; lists: none detected
  • Dependencies: lists: 18995 (18995); properties: Primary Associated Company ID (associatedcompanyid), Company (company), Create date (createdate), Email (email), 4f_Contact update (f4_adjustment_request), Email hard bounce reason (hs_email_hard_bounce_reason_enum), Email Address Quarantined (hs_email_quarantined), Marketing contact until next update (hs_marketable_until_renewal), Updated by user ID (hs_updated_by_user_id), 4f_Contact quality label (n4f_contact_quality_label); custom code: none detected

Property Context

• Primary Associated Company ID (associatedcompanyid) - HubSpot defined ID of a contact’s primary associated company in HubSpot. Roles: branch condition, step data, trigger condition. internal name: associatedcompanyid; object: Contacts; type: number.
• Company (company) - Name of Associated Primary Company. Roles: branch condition, step data. internal name: company; object: Deals; type: string.
• Create date (createdate) - Date the deal was created. This property is set automatically by HubSpot. Roles: branch condition, step data, trigger condition. internal name: createdate; object: Line Items; type: datetime.
• Email (email) - A contact’s email address Roles: branch condition, step data, trigger condition. internal name: email; object: Contacts; type: string.
• 4f_Contact update (f4_adjustment_request) - No HubSpot property description returned. Roles: branch condition, step data, trigger condition. internal name: f4_adjustment_request; object: Contacts; type: enumeration.
• Email hard bounce reason (hs_email_hard_bounce_reason_enum) - The issue that caused a contact to hard bounce from your emails. If this is an error or a temporary issue, you can unbounce this contact from the contact record. Roles: trigger condition. internal name: hs_email_hard_bounce_reason_enum; object: Contacts; type: enumeration.
• Email Address Quarantined (hs_email_quarantined) - Indicates that the current email address has been quarantined for anti-abuse reasons and any marketing email sends to it will be blocked. This is automatically set by HubSpot. Roles: trigger condition. internal name: hs_email_quarantined; object: Contacts; type: bool.
• Marketing contact until next update (hs_marketable_until_renewal) - Specifies if this contact will be set as non-marketing on renewal Roles: branch condition, step data, trigger condition. internal name: hs_marketable_until_renewal; object: Contacts; type: enumeration.
• Updated by user ID (hs_updated_by_user_id) - The user who last updated this record. This value is set automatically by HubSpot. Roles: trigger condition. internal name: hs_updated_by_user_id; object: Line Items; type: number.
• 4f_Contact quality label (n4f_contact_quality_label) - No HubSpot property description returned. Roles: branch condition, step data, trigger condition. internal name: n4f_contact_quality_label; object: Contacts; type: enumeration.

Evidence And Gaps

• Domain evidence: Derived from workflow name term: data quality
• Quality flags: branching_logic_present: Workflow contains branching logic.
• Narrative context: not used as source of truth.